All posts by Skip Levens

A Workflow Playbook for Migrating Your Media Assets to a MAM

Post Syndicated from Skip Levens original https://www.backblaze.com/blog/workflow-playbook-migrating-your-media-assets-to-a-mam/

Asset > Metadata > Database > Media Asset Manager > Backblaze Fireball > Backblaze B2 Cloud Storage

This is one in a series of posts on professional media management leading up to NAB 2019 in Las Vegas, April 8 to 11.
–Editor

Whatever your creative venture, the byproduct of all your creative effort is assets. Whether you produce music, images, or video, as you produce more and more of these valuable assets, they tend to pile up and become difficult to manage, organize, and protect. As your creative practice evolves to meet new demands, and the scale of your business grows, you’ll often find that your current way of organizing and retrieving assets can’t keep up with the pace of your production.

For example, if you’ve been managing files by placing them in carefully named folders, getting those assets into a media asset management system will make them far easier to navigate and much easier to pull out exactly the media you need for a new project. Your team will be more efficient and you can deliver your finished content faster.

As we’ve covered before, putting your assets in a type of storage like B2 Cloud Storage ensures that they will be protected in a highly durable and highly available way that lets your entire team be productive.

You can learn about some of the new capabilities of the latest cloud-based collaboration tools here:

With some smart planning, and a little bit of knowledge, you can be prepared to get the most of your assets as you move them into an asset management system, or when migrating from an older or less capable system into a new one.

Assets and Metadata

Before we can build some playbooks to get the most from your creative assets, let’s review a few key concepts.

Asset — a rich media file with intrinsic metadata.

An asset is simply a file that is the result of your creative operation, and most often a rich media file like an image or a video. Typically, these files are captured or created in a raw state, then your creative team adds value to that raw asset by editing it together with other assets to create a finished story that in turn, becomes another asset to manage.

Metadata — Information about a file, either embedded within the file itself or associated with the file by another system, typically a media asset management (MAM) application.

The file carries information about itself that can be understood by your laptop or workstation’s operating system. Some of these seem obvious, like the name of the file, how much storage space it occupies, when it was first created, and when it was last modified. These would all be helpful ways to try to find one particular file you are looking for among thousands just using the tools available in your OS’s file manager.

File Metadata

There’s usually another level of metadata embedded in media files that is not so obvious but potentially enormously useful: metadata embedded in the file when it’s created by a camera, film scanner, or output by a program.

Results of a file inspected by an operating system's file manager
An example of metadata embedded in a rich media file

For example, this image taken in Backblaze’s data center a few years ago carries all kinds of interesting information. For example, when I inspect the file on macOS’s Finder with Get Info, a wealth of information is revealed. I can now not only tell the image’s dimensions and when the image was taken, but also exactly what kind of camera took this picture and the lens settings that were used, as well.

As you can see, this metadata could be very useful if you want to find all images taken on that day, or even images taken with that same camera, focal length, F-stop, or exposure.

When a File and Folder System Can’t Keep Up

Inspecting files one at a time is useful, but a very slow way to determine if a file is the one you need for a new project. Yet many creative environments that don’t have a formal asset management system get by with an ad hoc system of file and folder structures, often kept on the same storage used for production or even on an external hard drive.

Teams quickly outgrow that system when they find that their work spills over to multiple hard drives, or takes up too much space on their production storage. Worst of all, assets kept on a single hard drive are vulnerable to disk damage, or to being accidentally copied or overwritten.

Why Your Assets Need to be Managed

To meet this challenge, creative teams have often turned to a class of application called a Media Asset Manager (MAM). A MAM automatically extracts all their assets’ inherent metadata, helps move files to protected storage, and makes them instantly available to their entire team. In a way, these media asset managers become a private media search engine where any file attribute can be a search query to instantly uncover the file they need in even the largest media asset libraries.

Beyond that, asset management systems are rapidly becoming highly effective collaboration and workflow tools. For example, tagging a series of files as Field Interviews — April 2019, or flagging an edited piece of content as HOLD — do not show customer can be very useful indeed.

The Inner Workings of a Media Asset Manager

When you add files into an asset management system, the application inspects each file, extracting every available bit of information about the file, noting the file’s location on storage, and often creating a smaller stand-in or proxy version of the file that is easier to present to users.

To keep track of this information, asset manager applications employ a database and keep information about your files in it. This way, when you’re searching for a particular set of files among your entire asset library, you can simply make a query of your asset manager’s database in an instant rather than rifling through your entire asset library storage system. The application takes the results of that database query and retrieves the files you need.

The Asset Migration Playbook

Whether you need to move from a file and folder based system to a new asset manager, or have been using an older system and want to move to a new one without losing all of the metadata that you have painstakingly developed, a sound playbook for migrating your assets can help guide you.

Play 1 — Getting Assets in Files and Folders Protected Without an Asset Management System

In this scenario, your assets are in a set of files and folders, and you aren’t ready to implement your asset management system yet.

The first consideration is for the safety of the assets. Files on a single hard drive are vulnerable, so if you are not ready to choose an asset manager your first priority should be to get those files into a secure cloud storage service like Backblaze B2.

We invite you to read our post: How Backup and Archive are Different for Professional Media Workflows

Then, when you have chosen an asset management system, you can simply point the system at your cloud-based asset storage to extract the metadata of the files and populate the asset information in your asset manager.

  1. Get assets archived or moved to cloud storage
  2. Choose your asset management system
  3. Ingest assets directly from your cloud storage

Play 2 — Getting Assets in Files and Folders into Your Asset Management System Backed by Cloud Storage

In this scenario, you’ve chosen your asset management system, and need to get your local assets in files and folders ingested and protected in the most efficient way possible.

You’ll ingest all of your files into your asset manager from local storage, then archive them to cloud storage. Once your asset manager has been configured with your cloud storage credentials, it can automatically move a copy of local files to the cloud for you. Later, when you have confirmed that the file has been copied to the cloud, you can safely delete the local copy.

  1. Ingest assets from local storage directly into your asset manager system
  2. From within your asset manager system archive a copy of files to your cloud storage
  3. Once safely archived, the local copy can be deleted

Play 3 — Getting a Lot of Assets on Local Storage into Your Asset Management System Backed by Cloud Storage

If you have a lot of content, more than say, 20 terabytes, you will want to use a rapid ingest service similar to Backblaze’s Fireball system. You copy the files to Fireball, Backblaze puts them directly into your asset management bucket, and the asset manager is then updated with the file’s new location in your Backblaze B2 account.

This can be a manual process, or can be done with scripting to make the process faster.

You can read about one such migration using this play here:
iconik and Backblaze — The Cloud Production Solution You’ve Always Wanted

  1. Ingest assets from local storage directly into your asset manager system
  2. Archive your local assets to Fireball (up to 70 TB at a time)
  3. Once the files have been uploaded by Backblaze, relink the new location of the cloud copy in your asset management system

You can read more about Backblaze Fireball on our website.

Play 4 — Moving from One Asset Manager System to a New One Without Losing Metadata

In this scenario you have an existing asset management system and need to move to a new one as efficiently as possible to not only take advantage of your new system’s features and get files protected in cloud storage, but also to do it in a way that does not impact your existing production.

Some asset management systems will allow you to export the database contents in a format that can be imported by a new system. Some older systems may not have that luxury and will require the expertise of a database expert to manually extract the metadata. Either way, you can expect to need to map the fields from the old system to the fields in the new system.

Making a copy of old database is a must. Don’t work on the primary copy, and be sure to conduct tests on small groups of files as you’re migrating from the older system to the new. You need to ensure that the metadata is correct in the new system, with special attention that the actual file location is mapped properly. It’s wise to keep the old system up and running for a while before completely phasing it out.

  1. Export the database from the old system
  2. Import the records into the new system
  3. Ensure that the metadata is correct in the new system and file locations are working properly
  4. Make archive copies of your files to cloud storage
  5. Once the new system has been running through a few production cycles, it’s safe to power down the old system

Play 5 — Moving Quickly from an Asset Manager System on Local Storage to a Cloud-based System

In this variation of Play 4, you can move content to object storage with a rapid ingest service like Backblaze Fireball at the same time that you migrate to a cloud-based system. This step will benefit from scripting to create records in your new system with all of your metadata, then relink with the actual file location in your cloud storage all in one pass.

You should test that your asset management system can recognize a file already in the system without creating a duplicate copy of the file. This is done differently by each asset management system.

  1. Export the database from the old system
  2. Import the records into the new system while creating placeholder records with the metadata only
  3. Archive your local assets to Fireball (up to 70 TB at a time)
  4. Once the files have been uploaded by Backblaze, relink the cloud based location to the asset record

Wrapping Up

Every production environment is different, but we all need the same thing: to be able to find and organize our content so that we can be more productive and rest easy knowing that our content is protected.

These plays will help you take that step and be ready for any future production challenges and opportunities.

If you’d like more information about media asset manager migration, join us for our webinar on March 15, 2019:

Backblaze Webinar:  Evolving for Intelligence: MAM to MAM Migration

•  •  •

Backblaze will be exhibiting at NAB 2019 in Las Vegas on April 8-11, 2019.NABShow logoSchedule a meeting with our cloud storage experts to learn how B2 Cloud Storage can streamline your workflow today!

The post A Workflow Playbook for Migrating Your Media Assets to a MAM appeared first on Backblaze Blog | Cloud Storage & Cloud Backup.

Cloud-based Tools Combined with AI Can Make Workflows More Powerful and Increase Content Value

Post Syndicated from Skip Levens original https://www.backblaze.com/blog/increase-content-archive-value-via-cloud-tools/

CPU + Metadata Mining + Virtual Machines & Apps + AI in the cloud

This is part two of a series. You can read part one at Modern Storage Workflows in the Age of Cloud.

Modern Storage Workflows in the Age of Cloud, Part 2

In Modern Storage Workflows in the Age of Cloud, Part One, we introduced a powerful maxim to guide content creators (anyone involved in video or rich media production) in choosing storage for the different parts of their content creation workflows:

Choose the storage that best fits each workflow step.

It’s true that every video production environment is different, with different needs, and the ideal solution for an independent studio of a few people is different than the solution for a 50-seat post-production house. But the goal of everyone in the business of creative storytelling is to tell stories and let your vision and craft shine through. Anything that makes that job more complicated and more frustrating keeps you from doing your best work.

Given how prevalent, useful, and inexpensive cloud technologies are, almost every team today is rapidly finding they can jettison whole classes of storage that are complicating their workflow and instead focus on two main types of storage:

  1. Fast, shared production storage to support editing for content creation teams (with no need to oversize or overspend)
  2. Active, durable, and inexpensive cloud storage that lets you move all of your content in one protected, accessible place — your cloud-enabled content backplane

It turns out there’s another benefit unlocked when your content backplane is cloud enabled, and it’s closely tied to another production maxim:

Organizing content in a single, well managed repository makes that content more valuable as you use it.

When all content is in a single place, well-managed and accessible, content gets discovered faster and used more. Over time it will pick up more metadata, with sharper and more refined tags. A richer context is built around the tags, making it more likely that the content you already have will get repurposed for new projects.

Later, when you come across a large content repository to acquire, or contemplate a digitization or preservation project, you know you can bring it into the same content management system you’ve already refined, concentrating and increasing value further still.

Having more content that grows increasingly valuable over time becomes a monetization engine for licensing, content personalization, and OTT delivery.

You might think that these benefits already present a myriad of new possibilities, but cloud technologies are ready to accelerate the benefits even further.

Cloud Benefits — Pay as You Need It, Scalability, and Burstability

It’s worth recapping the familiar cost-based benefits of the cloud: 1) pay only for the resources you actually use, and only as long as you need them, and, 2) let the provider shoulder the expense of infrastructure support, maintenance, and continuous improvement of the service.

The cost savings from the cloud are obvious, but the scalability and flexibility of the cloud should be weighted strongly when comparing using the cloud versus handling infrastructure yourself. If you were responsible for a large server and storage system, how would you cope with a business doubling every quarter, or merging with another team for a big project?

Too many production houses end up disrupting their production workflow (and their revenue) when they are forced to beef up servers and storage capability to meet new production demands. Cloud computing and cloud storage offer a better solution. It’s possible to instantly bring on new capacity and capability, even when the need is unexpected.

Cloud Delivered Compute Horsepower on Demand

Let’s consider the example of a common task like transcoding content and embedding a watermark. You need to process 3,600 frames of a two hour movie to resize the frame and add a watermark, and that compute workload takes 100 minutes and ties up a single server.

You could adapt that workflow to the cloud by pulling high resolution frames from cloud storage, feed them to 10 cloud servers in parallel, and complete the same job in 10 minutes. Another option is to spin up 100 servers and get the job done in one minute.

The cloud provides the flexibility to cut workflow steps that used to take hours down to minutes by adding the compute horsepower that’s needed for the job, then turn it off when it’s no longer needed. You don’t need to worry about planning ahead or paying for ongoing maintenance. In short, compute adapts to your workflow rather than the other way around, which empowers you to make workflow choices that instead prioritize the creative need.

Your Workflow Applications Are Moving to the Cloud, Too

More and more of the applications used for content creation and management are moving to the cloud, as well. Modern web browsers are gaining astonishing new capabilities and there is less need for dedicated application servers accompanying storage.

What’s important is that the application helps you in the creative process, not the mechanics of how the application is served. Increasingly, this functionality is delivered by virtual machines that can be spun up by the thousands as needed or by cloud applications that are customized for each customer’s specific needs.

iconik media workflow management screenshot

An example of a cloud-delivered workflow application — iconik asset discovery and project collaboration

iconik is one example of such a service. iconik delivers cloud-based asset management and project collaboration as a service. Instead of dedicated servers and storage in your data center, each customer has their own unique installation of iconik’s service that’s ready in minutes from first signup. The installation is exclusive to your organization and tailored to your needs. The result is a workflow utilizing virtual machines, compute, and storage that matches your workflow with just the resources you need. The resources are instantly available whenever or wherever your team is using the system, and consume no compute or storage resources when they are not.

Here’s an example. A video file can be pumped from Backblaze B2 to the iconik application running on a cloud compute instance. The proxies and asset metadata are stored in one place and available to every user. This approach is scalable to as many assets and productions you can throw at it, or as many people as are collaborating on the project.

The service is continuously upgraded and updated with new features and improvements as they become available, without the delay of rolling out enhancements and patches to different customers and locations.

Given the advantages of the cloud, we can expect that more steps in the creative production workflow that currently rely on dedicated on-site servers will move to the highly agile and adaptable environment offered by the cloud.

The Next Evolution — AI Becomes Content-Aware

Having your content library in a single content backplane in the cloud provides another benefit: ready access to a host of artificial intelligence (AI) tools.

Examples of AI Tools That Can Improve Creative Production Workflows:

  • Text to speech transcription
  • Language translation
  • Object recognition and tagging
  • Celebrity recognition
  • Brand use recognition
  • Colorization
  • High resolution conversion
  • Image stabilization
  • Sound correction

AI tools can be viewed as compute workers that develop processing rules by training for a desired result on a data set. An AI tool can be trained by having it process millions of images until it can tell the difference between sky and grass, or pick out a car in a frame of video. Once such a tool has been trained, it provides an inexpensive way to add valuable metadata to content, letting you find, for example, every video clip across your entire library that has sky, or grass, or a car in it. Text keywords with an associated timecode can be automatically added to aid in quickly zeroing in on a specific section of a long video clip. That’s something that’s not practical for a human content technician over thousands of files, but is easy, repeatable, and scalable for an AI tool.

Let AI Breathe New Life into Existing Content

AI tools can breathe new life in older content and intelligently clean up older format source video by removing film scratches or upresing content to today’s higher resolution formats. They can be valuable for digital restoration and preservation projects, too. With AI tools and source content in the cloud, it’s now possible to give new life to analog source footage. Digitize it, let AI clean it up, and you’ll get fresh, monetizable assets in your library.

axle ai automatically tags:

An example of the time-synched tags that can be generated with an AI tool

Many workflow tools, such as asset and collaboration tools, can use AI tools for speech transcription or smart object recognition, which brings additional capabilities. axle.ai, for example, can connect with a visual search tool to highlight an object in the frame like a wine bottle, letting you subsequently find every shot of a wine bottle across your entire library.

Visual search for brands and products also is possible. Just highlight a brand logo and find every clip where the camera panned over that logo. It’s smart enough to gets results even when only part of the logo is shown.

We’ve barely touched on the many tools that can be applied to content on ingest or content already in place. Whichever way they’re applied, they can deliver on the promise of making your workflows more efficient and powerful, and your content more valuable.

All Together Now

Taken together, these trends are great news for creatives. They can serve your creative vision by making your workflow more agile and more efficient. Cloud-enabled technologies enable you to focus on adding value and repurposing content in fresh new ways, resulting in new audiences and better monetization.

By placing your content in a cloud content backplane, and taking advantage of applications as a service, including the latest AI tools, it becomes possible to continually grow your content collection while increasing its value — a desirable outcome for any creative production enterprise.

If you could focus only on delivering great creative content, and had a host of AI tools to automatically make your content more valuable, what would you do?

The post Cloud-based Tools Combined with AI Can Make Workflows More Powerful and Increase Content Value appeared first on Backblaze Blog | Cloud Storage & Cloud Backup.

Modern Storage Workflows in the Age of Cloud

Post Syndicated from Skip Levens original https://www.backblaze.com/blog/cloud-based-video-production-workflows/

Video Production Workflow

Not too long ago, hardware storage vendors held an iron grip on what kinds of storage underpinned your creative, film, and broadcast workflows. This storage took many complex forms — RAIDs, JBODs, SANs, NAS systems, tape robots, and more. All of it was expensive, deeply complex, and carried fat vendor margins and high support costs.

How Storage Can Make Your Video Production Workflow More Efficient

But when you’re considering storage in today’s technology environment — whether it’s cloud, on-site storage, or a USB stick — the guiding principle in choosing storage for your creative production should simply be to choose the storage that best fits each workflow step.

Production Storage Maxim: Choose the storage that best fits each workflow step

Doing your best creative work is what builds your customer base, boosts your reputation, and earns you revenue and royalties. So any time sunk into legacy storage solutions, wrestling with complexity, unneeded production steps, refereeing competing vendors, and overpaying for, well, everything, just gets in the way of what you really want to do, create.

The right answer for your specific production needs is a function of the size of your production team and the complexity of your operating environment. Whatever that answer is, it should be as frictionless an environment as possible that helps you get your work done more efficiently and gives you the most flexibility.

An independent filmmaker can follow this production storage evaluation process for each stage of their workflow and decide to make do with a small deskside RAID system for primary production storage, and depend on the cloud for everything else.

A large, global production team will probably need multiple SANs in each production office and a complex series of cloud and dedicated playout applications and systems. If your environment falls somewhere between those two extremes, then your ideal solution mix does as well.

Traditional Content Production Workflow - Ingest > Work-in-Process > Deliver > Archive

The traditional content production workflow is thought of as a linear process. Content is ingested as raw camera files pulled into a shared work-in-process storage for editors, the final cut is then delivered to the client, and when the project is finished all files are saved off to an archive.

Simplified Production Workflow Steps

Let’s look at what the storage requirements and needs are for each of the common steps in a production workflow and where cloud can add value. Along the way, we’ll call out concrete examples of cloud capabilities at each stage with B2 cloud storage.

Ingest Stage - Ingest Stage Goals: Safely retrieve and protect files from capture media and move to production environment. Ingest Stage Needs: File data protection - Easy path to Production Storage. Where Cloud Can Add Value: Ingest and archive in one step

The Ingest Stage

Media copied in the ingest phase typically needs to get off of camera carts and flash drives as quickly and safely as possible and transported to the editing environment. Since those camera carts need to be used again for the next shot, pressure to get files copied over quickly (but safely) is intense.

Any time that critical content exists only in one place is dangerous. At this stage, lost or corrupted files mean a reshoot, which may not be practical or even possible.

Storage Needs for Ingest

Storage at the ingest stage can be very rudimentary and is often satisfied by just copying files from camera carts to an external drive, then to another drive as a safety, or by putting a RAID system on a crash cart on-set. Every team tends to come up with a different solution.

Where Cloud Can Add Value to Ingest

But even if your data wranglers aren’t ready to give up external hard drives here, one way cloud can help in the ingest stage is to help combine your ingest and archive for safety steps.

Instead of carrying carts from the shoot location to the production environment and copying them over to production storage, you could immediately start uploading content via the internet to your cloud storage, simultaneously copying over those files safely, and making them available to your entire team immediately.

When you restructure your workflow like this, you’ll get better than RAID-level protection for your content in the cloud. And by checking content into your archive first, your asset manager tools can immediately start processing those files by adding tags and generating lighter weight proxies. As soon as the files hit cloud storage, your entire team can start working on them. They can immediately begin tagging and reviewing files, and even mark edit points before handing off to editors, thereby speeding up production dramatically.

Some creatives have hit a roadblock in trying to take advantage of the cloud. Data transfer has historically been gated by the available upload bandwidth at your given location, but our customers have solved this in some interesting ways.

Producers, editors, and reporters are finding that even cellular 4G internet connections make it feasible to immediately start uploading raw shots to their cloud storage. Others make it routine to stop off at a data center or affiliate with excellent upload speeds on their way in from the field.

Either way, even novice shooters and freelancers can safely get content into your system quickly in a system that can be as simple as an upload bucket in your B2 account and making sure that your media or project manager tools are configured to watch those upload points.

Cloud Capability Example — Use a Backblaze Fireball to Rapidly Ingest Content

Backblaze offers a Rapid Ingest Service to help get large amounts of your content into your Backblaze account quickly. Backblaze ships you a 70TB storage system that you connect to your network and copy content to. When the system is shipped back to Backblaze, it is quickly moved directly into your B2 account, dramatically reducing ingest times.

 

Cloud Capability Example — Share Files Directly From Cloud

Archive.zip file in B2

An example of navigating to a file-review bucket in the B2 web interface to copy the direct sharing link to send to a reviewer

In addition to the archive on ingest technique, many customers share files for approval review or dailies directly from their Backblaze B2 account’s web interface.

If your B2 bucket for finished files is public, you can get a direct share link from the Backblaze account management website and simply send that to your customer, thereby eliminating a copy step.

You can even snapshot a folder of your content in B2, and have Backblaze ship it directly to your customer.

Work in Process Stage - WIP Stage Goals: Support collaborative, simultaneous editing of source files to finished content. WIP Stage Needs: Performance to support shared, collaborative editing access for many users. Very large file support. Where Cloud Can Add Value: Keeping expensive primary production storage running efficiently.

The Work-In-Process Stage

Work-in-process or primary production storage is the main storage used to support collaborative editing and production of content. The bulk of what’s thought of as collaborative editing happens in this stage.

For simplicity we’re combining several steps under the umbrella of work-in-process such as craft editing, voiceover, sound, ADR, special effects, and even color grading and finish etc. under a far simpler work-in-process step.

As audio, color grading and SFX steps get more complex, they sometimes need to be broken out into separate, extremely high performance storage such as more exotic (and expensive) flash-based storage that then feeds the result back to WIP storage.

Work-in-Process Stage Storage Needs

Storage performance requirements in this stage are extremely hard to meet, demanding the ability to serve multiple editors, each pulling multiple, extremely large streams of video files as they edit raw shots into a complex, visual story. Meeting this requirement usually requires either equipment intensive SAN, or a NAS that scales to eye-watering size and price.

Many production environments have gotten in the habit of keeping older projects and media assets on the shared production environment alongside current production files, knowing that if those files are needed they can be retrieved quickly. But this also means that production storage fills up quickly, and it’s tempting to let more and more users not involved in primary production have access to those files as well, both of which can slow down production storage and creation of your content.

Having to make a rush purchase to expand or add to your SAN is not fun, especially in the middle of a project, so regularly moving any files not needed for current production to your content archive is a great strategy to keep your production storage as light and small as possible so that it can last over several seasons.

Where Cloud Can Add Value to Work-in-Process

By regularly moving content from your production storage you keep it light, fast, and simpler to manage. But that content still needs to be readily available. Cloud is an excellent choice here as content is both immediately available and stored on highly resilient object storage. In effect, you’re lightening the burden on your primary storage, and using cloud as an always ready, expanding store for all of your content. We’ll explore this concept more in the archive stage.

Deliver Stage - Deliver Stage Goals: Securely deliver finished files to upstream/downstream clients. Deliver Stage Needs: High reliability. Separation from primary production storage. Where Cloud Can Add Value: Share files directly and securely from cloud without copying.

The Deliver Stage

The deliver stage, where your finished work is handed off to your customer, varies depending on what type of creative you are. Broadcast customers will almost always need dedicated playout server appliances, and others will simply copy files to where they’re needed by downstream customers, or upstream to a parent organization for distribution. But, at some level, we all have to deliver our work when it’s done.

Deliver Stage Storage Needs

Files for delivery should be moved off of your primary production storage and delivered in a separate workflow available to dedicated workflow or playout tools. Whatever the workflow, this storage needs to be extremely reliable and available for your customers whenever it is needed.

Where Cloud Can Add Value to Deliver

Whether content delivery in your workflow is met by copying files to a playout server or giving a finished file to a customer, cloud can help cut down on the number of steps to get the content to its final destination while giving you extreme reliability.

Cloud Capability Example — Serve Time-Limited Links to Content

Many customers use the Backblaze B2 API to add expiration limits that can last from seconds to a week to shared links:

B2 command-line

An example of using the B2 command-line tool to generate time-expiring tokens for content sharing and delivery

If your team is comfortable writing scripts to automate your workflow, this can be a powerful way to directly share files simply and quickly with tools provided by Backblaze.

For more information see this B2 Article: Get Download Authorization

 

Cloud Capability Example — Move Content Directly to Your Delivery and Distribution Servers

Serving your content to a wide audience via your website, content channel, or app is an increasingly popular way to deliver content. And thanks to our recent Cloudflare agreement, you can now move content from your B2 storage over to Cloudflare’s content delivery network at zero transfer cost for your content application or website.For more information see this B2 article: How to Allow Cloudflare to Fetch Backblaze B2 Content

Archive Stage - Archive Stage Goals: Securely deliver finished files to upstream/downstream clients. Archive Stage Needs: High reliability. Separation from primary prodcution storage. Where Cloud Can Add Value: Serve as your content backplane across all workflow steps.

The Archive Stage

At last, we come to the archive stage of content creation, traditionally thought of as the end of the traditional content creation chain, the source of the most frustration for creatives, and the hardest storage to size properly.

Traditionally, when a project or season of a show is finished, all of the files used to create the content are moved off of expensive primary production storage and stored on separate, highly reliable storage in case they are needed again.

Archive Stage Storage Needs

Archive storage needs to be a safe repository for all of the content that you’ve created. It should scale well at a sustainable price, and make all archived content available immediately when requested by your users and workflow tools like asset managers.

Tape was often chosen to store these archive files because it was cheaper than disk-based storage and offered good reliability. But choosing tape required a large investment in specialized tape systems, tape media, and the associated support contracts and maintenance.

Tape based archiving strategies usually rely on compressing content as it’s written to tape to hit the advertised storage capacity of tape media. But video content is already stored in a compressed container, so compressing those files as they’re written and retrieved from tape offers no advantage and only slows the process down.

Here we find the chief drawback of tape based content archives for many customers: the time required to retrieve content from those tape systems. As the pace of production has increased, many customers find they can no longer wait for tape systems to return archive sets or unarchive files.

Where Cloud Can Add Value to Archive

The archive stage is where cloud has the most impact on your entire workflow. The benefits of cloud itself are familiar: the ability to scale up or down instantly as your needs change, paying only for the storage you actually use, extremely high object storage file reliability, and availability anywhere there is a network connection.

Modern Content Production Workflow - Ingest > Archive as a Cloud Content Backplane ><Work-In-Process

Creating The Cloud Content Backplane

Having all of your content immediately available to your production storage and your asset management systems is emerging as the killer feature of cloud for production environments. By adding cloud, your content production goes from a linear process to a highly active one where content can freely check in and out of all of your other workflow steps as you’re producing content.

By shifting your content archives to cloud like Backblaze B2, you are creating, in effect, a cloud content backplane that supports your entire content creation and delivery process with these new capabilities:

  • New productions now have access to every file you might possibly need without waiting, letting you explore more creative choices
  • A single, authoritative content repository backing all of your creative production lets you phase out other storage and the associated management headaches and expense
  • You can now serve and deliver files directly from your cloud-based content archive with no impact on production storage
  • Having content in a single place means that your workflow tools like asset managers work better. You can find files across your entire content store instantly, and even archive or move files from your production storage to your cloud content archive automatically

The content not needed on your work-in-process storage is both highly protected and immediately available wherever you need it. Your entire workflow can get much simpler with fewer steps, and you can phase out storage you no longer need on-site.

Above all, you’ll have fewer steps between you and creating great content, and you’ll be able to explore new creative options faster while shifting to a pay-as-you-use-it model for all of your content storage.

In part two, we’ll explore the ways your new cloud-delivered content archive backplane can dramatically improve how you create, deliver, and monetize content with other cloud-based technologies in the age of cloud.

The post Modern Storage Workflows in the Age of Cloud appeared first on Backblaze Blog | Cloud Storage & Cloud Backup.

Move Even Your Largest Archives to B2 with Fireball and Archiware P5

Post Syndicated from Skip Levens original https://www.backblaze.com/blog/archiware-p5-cloud-backup/

Archiware P5 and Fireball

Backblaze B2’s reliability, scalability, and affordable, “pay only for what you use” pricing means that it’s an increasingly popular storage option for all phases of content production, and that’s especially true for media archiving.

By shifting storage to B2, you can phase out hard-to-manage and expensive local backup storage and clear space on your primary storage. Having all of your content in a single place — and instantly available — can transform your production and keep you focused on the creative process.

Fireball Rapid Ingest to Speed Your First Migration to Backblaze B2

Once you sign up for Backblaze B2, one tool that can speed an initial content migration tremendously is Backblaze’s Fireball rapid ingest service. As part of the service, Backblaze ships you a 70TB storage system. You then copy over all the content that you want in B2 to the Fireball system: all at local network speeds. Once the system is shipped to Backblaze, it’s quickly moved to your B2 account, a process far faster than uploading those files over the internet.

Setting Up Your Media Archive

Since manually moving files to archive and backing up project folders can be very time-consuming, many customers choose software like Archiware P5 that can manage this automatically. In P5’s interface you can choose files to add to archive libraries, restore individual files to your local storage from B2, and even browse all of your archive content on B2 with thumbnail previews, and more.

However, many media and entertainment customers have terabytes and terabytes of content in “archive” — that is, project files and content not needed for a current production, but necessary to keep nearby, ready to pull into a new production.

They’d love to get that content into their Backblaze B2 account and then manage it with an archive, sync, backup solution like Archiware P5. But the challenge facing too many is how to get all these terabytes up to B2 through the existing bandwidth in the office. Once the large, initial archive is loaded, the incrementals aren’t a problem, but getting years of backlog pushed up efficiently is.

For anyone facing that challenge, we’re pleased to announce the Archiware P5 Fireball Integration. Our joint solution provides any customer with an easy way to get all of their archives loaded into their B2 account without having to worry about bandwidth bottlenecks.

Archiware P5 Fireball Integration

A backup and archive manager like Archiware P5 is a great way to get your workflow under control and automated while ensuring that your content is safely and reliably stored. By moving your archives offsite, you get the highest levels of data protection while keeping your data immediately available for use anytime, anywhere.

With the newest release, Archiware P5 can archive directly to Fireball at fast, local network speeds. Then, once your Fireball content has been uploaded to your Backblaze account, a few clicks are all that is needed to point Archiware at your Backblaze account as the new location of your archive.

Finally, you can clear out those closets of hard drives and tape sets!

Archiware P5 to B2 workflow

Archiware P5 can now archive directly to Fireball at local network speeds, which are then linked to their new locations in your B2 accounts. With a few clicks you can get your entire archive uploaded to the B2 cloud without suffering any downtime or bandwidth issues.

For detailed information about configuring Archiware to archive directly to Fireball:

For more information about Backblaze B2 Fireball Rapid Ingest Service:

Archiware on Synology and QNAP NAS Devices

Archiware, NAS and B2

Archiware P5 can also now run directly on several Synology, QNAP, and G-Tech NAS systems to archive and move content to your Backblaze B2 account over the internet

With their most recent releases Archiware now supports several NAS system devices from QNAP, Synology, and G-Tech as P5 clients or servers.

The P5 software is installed as an application from the NAS vendor’s app store and runs directly on the NAS system itself without having to install additional hardware.

This means that all of your offices or departments with these NAS systems can now fully participate in your sync, archive, and backup workflows, and each of them can archive off to your central Backblaze B2 account.

For more information:

Archiware plus Backblaze: A Complete Front-to-Back Media Solution

Archiware P5, Fireball, and Backblaze B2 are all important parts of a great backup, archive, and sync plan. By getting all of your content into archive and B2, you’ll know that it’s highly protected, instantly available for new production workflows, and also readily discoverable through thumbnail and search capability.

With the latest version of P5, you not only have your entire production and backup workflows managed, with Fireball you can get even the largest and hardest to move archive safely and quickly into B2, as well!

For more information about the P5 Software Suite: Archiware P5 Software Suite

And to order a Fireball as part of our Rapid Ingest Service, start here: Backblaze B2 Fireball


You might also be interested in reading our recent guest post written by Marc N. Batschkus of Archiware about how to save time, money, and gain peace of mind with an archive solution that combines Backblaze B2 and Archiware P5.

Creating a Media Archive Solution with Backblaze B2 and Archiware P5

 

The post Move Even Your Largest Archives to B2 with Fireball and Archiware P5 appeared first on Backblaze Blog | Cloud Storage & Cloud Backup.

iconik and Backblaze — The Cloud Production Solution You’ve Always Wanted

Post Syndicated from Skip Levens original https://www.backblaze.com/blog/iconik-and-backblaze-cloud-production-solution/

Cantemo iconik Plus Backblaze B2 for Media Cloud Production

Cantemo iconik Plus Backblaze B2 for Media Cloud Production

Many of our customers are archiving media assets in Backblaze B2, from long-running television productions, media distributors, AR/VR video creators, corporate video producers, houses of worship, and many more.

They are emptying their closets of USB hard drives, clearing off RAID arrays, and migrating LTO tapes to cloud storage. B2 has been proven to be the least expensive storage for their media archives, while keeping the archives online and accessible. Gone are the days of Post-its, clipboards, and cryptic drive labels defining whether old video footage can be found or not. Migrating archives from one form of storage to another will no longer suck up weeks and weeks of time.

So now that their archives are limitless, secure, always active, and available, the next step is making them actionable.

Our customers have been asking us — how can I search across all of my archives? Can I preview clips before I download the hi-res master, or share portions of the archive with collaborators around the world? Why not use the latest AI tools to intelligently tag my footage with metadata?

To meet all of those needs and more, we are excited to announce that Cantemo’s iconik cloud media management service now officially supports Backblaze B2.

iconik — A Media Management Service

iconik is an affordable and simple-to-use media management service that can read a Backblaze B2 bucket full of media and make it actionable. Your media assets are findable, sortable with full previews, and ready to pull into a new project or even right into your editor, such as Adobe Premiere, instantly.

Cantemo iconik user interface

iconik — Cantemo’s new media management service with AI features to find, sort, and even suggest assets for your project across your entire library

As a true media management service, iconik’s pricing model is a pay-as-you-go service, transparently priced per-user, per month. There are no minimum purchases, no servers to buy, and no large licensing fees to pay. To use iconik, all your users need is a web browser.

iconik Pricing

To get an idea of what “priced-per-user” might look like, most organizations will need at least one administrative user ($89/month), standard users ($49/month) who can organize content, create workflows, and ingest new media, and browse-only users ($19/month), who can search and download what they need. There’s also a “share-only” level that has no monthly charge that lets you incorporate customer and reviewer comments. This should accommodate teams of all kinds and all sizes.

Best of all, iconik is intelligent about how it uses storage, and while iconik charges small consumption fees for proxy storage, bandwidth, etc., they have found that for customers that bring media from Backblaze B2 buckets, consumption charges should be less than 5% of the monthly bill for user licenses.

As part of their launch promotion, if you get started in October, Cantemo will give Backblaze customers a $300 getting started credit!

You can sign up and get started here using the offer code of BBB22018.

Everwell’s Experience with iconik and Backblaze

One of the first customers to adopt iconik with Backblaze is Everwell, a video production company. Everwell creates a constant stream of videos for medical professionals to show in their waiting rooms. Rather than continuously buying upgrades for their in-house asset management system and local storage, iconik allows Everwell to shift their production to the cloud for all of their users. Their new solution will allow Everwell to manage their growing library of videos as new content constantly comes online, and kick off longer form productions with full access to all the assets they need across a fast-moving team that can be anywhere their production takes them.

collage of Everwll video images

Everwell is a fast-growing medical content developer for healthcare givers

To speed up their deployment of iconik, Everwell started with Backblaze’s data ingestion service, Fireball. Everwell copied their content to Fireball, and once back in the Backblaze data center, the data from Fireball was quickly added directly to Everwell’s B2 buckets. iconik could immediately start ingesting the content in place and make it available to every user.

Learn more about Backblaze B2 Fireball

With iconik and Backblaze, Everwell dramatically simplified their workflow as well, collapsing several critical workflow steps into one. For example, by uploading source files to Backblaze B2 as soon as they’re shot, Everwell not only reduces the need to stage local production storage at every site, they ingest and archive in a single step. Every user can immediately start work on their part of the project.

“The ‘everyone in the same production building’ model didn’t work for us any longer as our content service grew, with more editors and producers checking in content from remote locations that our entire team needed to use immediately. With iconik and Backblaze, we have what feels like the modern cloud-delivered production tool we’ve always wanted.”

— Loren Goldfarb, COO, Everwell

See iconik in Action at NAB NYC October 17-18

NAB Show New York - Media In Action October 17-18 2018

Backblaze is at NAB New York. Meet us there!

We’re excited to bring you several chances to see iconik and Backblaze working together.

The first is the NAB New York show, held October 17-18 at the Javits Center. iconik will be shown by Professional Video Technology in Booth N1432, directly behind Backblaze, Booth N1333.

Have you signed up for NAB NY yet? You can still receive a free exhibits pass by entering Backblaze’s Guest Code NY8842.

And be sure to sign up to meet with the Backblaze team at NAB by signing up on our calendar.

Attend the iconik and B2 Webinar on November 20

Soon after NAB NY, Backblaze and iconik will host a webinar to demo the solution called “3 Steps to Making Your Cloud Media Archive ‘active’ With iconik and Backblaze B2.” The webinar will be presented on November 20 and available on demand after November 20. Be sure to sign up for that too!

3 Steps Demo with: iconik and Backblaze B2 Cloud Storage

Sign up for the iconik/B2 Webinar

Don’t Miss the iconik October Launch Promotion

The demand for creative content is growing exponentially, putting more demands on your creative team. With iconik and B2, you can make all of your media instantly accessible within your workflows while adopting a infinitely scalable, pay only for what you use, storage solution.

To take advantage of the iconik October launch promotion and receive $300 free credit with iconik, sign up using the BBB22018 code.

The post iconik and Backblaze — The Cloud Production Solution You’ve Always Wanted appeared first on Backblaze Blog | Cloud Storage & Cloud Backup.

Moving Tape Content to Backblaze Fireball with Canister

Post Syndicated from Skip Levens original https://www.backblaze.com/blog/moving-tape-content-to-cloud-storage/


Canister for Fireball: LTO tape to Backblaze B2 migration made 'drag and drop' easy
If you shoot video on the run and wrangle video from multiple sources, you know that reliably offloading files from your camera carts, storage cards, or pluggable SSDs can be a logistical challenge. All of your source files need to be copied over, verified, and backed up before you can begin the rest of your post-production work.  It’s arguably the most critical step in your post-production workflow.

Knowing how critical this step is, videographers and data wranglers alike have long relied on an app for Mac and Windows called Hedge to take charge of their file copy and verification needs.


Hedge source and target progress

Hedge for Mac and Windows — drag and drop source file copy and verify tool

With an intuitive drag and drop interface, Hedge makes it simple to select your cards, disks, or other sources, identify your destination drives, then copy and verify using a custom “Fast Lane” engine to speed transfers dramatically. You can log when copies were completed, and even back up to multiple destinations in the same action, including your local SAN, NAS, or Backblaze Fireball, then on to your Backblaze B2 cloud storage.

But How Do You “Data-Wrangle” Tape Content to the Cloud?

But what if you have content, backup sets, or massive media archives on LTO tape?

You may find yourself in one of these scenarios:

  • You may have “inherited” an older LTO tape system that is having a hard time keeping up with your daily workflow, and you aren’t ready to sign up for more capital expense and support contracts.
  • You may have valuable content “stuck” on tape that you can’t easily access and want it on cloud for content monetization workflows that would overwhelm your tape system.
  • Your existing tape based workflow is working fine for now, but you want to get all of that content into the cloud quickly to get ready for future growth and new customers with a solution similar to Hedge.

While many people decide to move tape workflows to cloud for simple economic reasons, having all of that content securely stored in the cloud means that the individual files and entire folders can be instantly pulled into workflows and directly shared from Backblaze B2 with no need for copying, moving, restoring, or waiting.

For more information about how Backblaze B2 can replace LTO solutions, including an LTO calculator:  Backblaze LTO Replacement Calculator

Whichever scenario fits your need, getting tape content into the cloud involves moving a lot of content at once, and in a perfect world it would be as easy to drag and drop that content from tape to Backblaze B2!

Meet Canister for Fireball

To meet this exact need the team that developed Hedge have created an “LTO tape content to Fireball” solution called Canister for Fireball.

Fireball is Backblaze’s solution to help you quickly get massive amounts of data into Backblaze B2 Cloud Storage. When you sign up for the service, Backblaze sends you a 70TB Fireball that is yours to use for 30 days. Simply attach it to your local network and copy content over to the device at the speed of your local network. You’re free to fill up and send in your Fireball device as many times as needed. When Backblaze receives your Fireball with your files, all of the content is ingested directly into Backblaze’s data centers and appears in your Backblaze B2 online storage.

Backblaze B2 Fireball Rapid Ingest Service

Canister for Fireball makes it incredibly easy to move your content and archives from your tape device to your Backblaze B2 Fireball. With an intuitive interface similar to Hedge, Canister copies over and verifies files read from your tapes.

Using Canister with B2

flow chart for moving data from tape to the cloudInsert LTO tapes in your tape system and Canister for Backblaze will move them to your Backblaze B2 Fireball for rapid ingest into your B2 Cloud Storage


Cannister to Fireball user interfaceSelect from any tape devices with LTO media…

Cannister data progression screenshot…and watch the files on the tape copy and verify to your Backblaze B2 Fireball

Here’s how the solution works:

Steps to Migrate Your LTO Content to the Cloud with Canister for Fireball

  1. Order a Fireball system: As part of the signup step you will choose a B2 bucket that you’d like your Fireball content moved to.
  2. Connect your Fireball system to your network, making sure that the workstation that connects to your tape device can also mount the storage volume presented by your Backblaze Fireball.
  3. Install Canister for Fireball on your Mac workstation.
  4. Connect your tape device. Any tape system that can read your tapes and mount them as an LTFS volume will work. Canister will automatically mount tapes inside the app for you.
  5. Launch Canister for Fireball. You can now select the tape device volume as your source, the Fireball as your target, and copy the files over to your Fireball.
  6. Repeat as needed until you have copied and verified all of your tapes securely to your Fireball. You can fill and send in your Fireball as many times as needed during your 30 day period. (And you can always extend your loaner period.)
LTFS or Linear Tape File System is an industry adopted way to make the contents of an entire tape cartridge available as if it were a single volume of files. Typically, the tape stores a list of the files and their location on that tape in the beginning, or header of the tape. When a tape is read into your tape device, that directory section is read in and the tape system then presents it to you as a volume of files and folders. Say you want to select an individual file from that LTFS volume to copy to your desktop. When you move that to your desktop, the tape spools out to wherever that file is stored, reads the entire stream of tape containing that file, then finally copies it to your desktop. It can be a very slow process indeed and why many people choose to store content in cloud storage like Backblaze B2 so that they get instant access to every file.

Now — Put Your LTO Tape Ingest Plan Into Action

If you have content on tape that needs to get into your Backblaze B2 storage, Canister for Fireball and a Backblaze B2 Fireball are the perfect solution.

Canister for Fireball can be licensed for 30 days of use for $99 and includes priority support. The full version is $199. If you decide to upgrade from the 30 Day license you’ll pay only the difference to the full version.

Get more information about Canister for Fireball

And of course, make sure that you’ve ordered your Fireball:

Order a Backblaze B2 Fireball

Now with your content and archives no longer “trapped” on tape, you can browse them in your asset manager, share links directly from Backblaze B2, and have your content ready to pull into new content creation workflows by your team located anywhere in the world.

The post Moving Tape Content to Backblaze Fireball with Canister appeared first on Backblaze Blog | Cloud Storage & Cloud Backup.

Creating a Media Archive Solution with Backblaze B2 and Archiware P5

Post Syndicated from Skip Levens original https://www.backblaze.com/blog/creating-a-media-archive-solution/

Backblaze B2 Cloud Storage + Archiware P5= 7 Ways to Save

B2 + P5 = 7 Ways to Save Time, Money and Gain Peace of Mind with an Archive Solution of Backblaze B2 and Archiware P5

by Dr. Marc M. Batschkus, Archiware

This week’s guest post comes to us from Marc M. Batschkus of Archiware, who is well-known to media and entertainment customers, and is a trusted authority and frequent speaker and writer on data backup and archiving.

— Editor

Archiving has been around almost forever.

Roman "Archivum"Roman “Archivum” where scrolls were stored for later reference.

The Romans used the word “archivum” for the building that stored scrolls no longer needed for daily work. Since then, files have replaced scrolls, but the process has stayed the same and so today, files that are no longer needed for daily production can be moved to an archive.

Backup and Archive

Backblaze and Archiware complement each other in accomplishing this and we’ll show you how to get the most from this solution. But before we look at the benefits of archiving, let’s take a step back and review the difference between backup and archive.

A backup of your production storage protects your media files by replicating the files to a secondary storage. This is a cyclical process, continually checking for changed and new files, and overwriting files after the specified retention time is reached.

Archiving, on the other hand is a data migration, moving files that are no longer needed for daily production to (long-term) storage, yet keeping them easily retrievable. This way, all completed productions are collected in one place and kept for later reference, compliance, and re-use.

Think of backup as a spare tire, archive as winter tiresThink of BACKUP as a spare tire, in case you need it, and ARCHIVE as a stored set of tires for different needs.

To use an analogy:

  • Think of backup as the spare tire in the trunk.
  • Think of archive as the winter tires in the garage.

Both are needed!

Editor’s note: For more insight on “backup vs archive” have a look at What’s the Diff: Backup vs Archive.

Building a Media Archive Solution with Archiware P5 and Backblaze B2

Now that the difference between backup and archive is clear, let’s have a look at what an archive can do to make your life easier.

Archiware archive catalog transfering to B2 cloud storageArchiware P5 can be your interface to locate and manage your files, with Backblaze B2 as your ready storage for all of those files

P5 Archive connects to Backblaze B2 and offers the interface for locating files.

B2 + P5 = 7 Ways to Save Time and Money and Gain Peace-of-Mind

  1. Free up expensive production storage
  2. Archive from macOS, Windows, and Linux
  3. Browse and search the archive catalog with thumbnails and proxies
  4. Re-use, re-purpose, reference and monetize files
  5. Customize the metadata schema to fit your needs and speed up search
  6. Reduce backup size and runtime by moving files from production storage
  7. Protect precious assets from local disaster and for the long-term (no further migration/upgrade needed)

Archive as Mini-MAM

The “Mini-MAM” features of Archiware P5 help you to browse and find files easier than ever. Browse the archive visually using the thumbnails and proxy clips in the archive catalog. Search for specific criteria or a combination of criteria such as location or description.

Since P5 Archive lets you easily expand and customize metadata fields and menus, you can build the individual metadata schema that works best for you.

Technical metadata (e.g. camera type, resolution, lens) can be automatically imported from the file header into the metadata fields of P5 archive using a script.

The archive becomes the file memory of the company saving time and energy because now there is only one place to browse and search for files.

Mini MAM screenshotArchiware as “Mini-MAM” —  thumbnails, proxies, even metadata all within Archiware P5

P5 offers maximum flexibility and supports all storage strategies, be it cloud, disk or tape and any combination of the above.

For more information on Archiving with Archiware: Archiving with Archiware P5. For macOS, P5 Archive offers integration with the Finder and Final Cut Pro X via the P5 Archive App. For more information on integrated archiving with Final Cut Pro X: macOS Finder and Final Cut Pro X Integrated Archiving

You can start building an archive immediately with Backblaze B2 cloud storage because it allows you to do this without any additional storage hardware and upfront investment.

Backblaze B2 is the Best of Cloud

  • ✓  Saves investment in storage hardware
  • ✓  Access from anywhere
  • ✓  Storage on demand
  • ✓  Perpetual storage – no migration or upgrade of hardware
  • ✓  Financially advantageous (OPEX vs CAPEX)
  • ✓  Best price in its category

Backblaze B2 offers flexible access so that the archive can be accessed from several physical locations with no storage hardware needing to be moved.

P5 Archive supports consumable files as archive format. This makes the single files accessible even if P5 Archive is not present at the other location. This opens up a whole new world of possibilities for collaborative workflows that were not possible before.

Save Money with OPEX vs CAPEX

CAPEX vs. OPEXCAPital EXpenditures are the money companies spend to purchase major physical goods that will be used for more than one year. Examples in our field are investments in hardware such as storage and servers.

OPerating EXpenses are the costs for a company to run its business operations on a daily basis. Examples are rent and monthly cost for cloud storage like B2.

By using Backblaze B2, companies can save CAPEX and instead have monthly payments only for the cloud storage they use, while also saving maintenance and migration cost. Furthermore, migrating files to B2 makes expansion of high performance and costly production storage unnecessary. Over time this alone will make the archive pay off.

Now that you know how to profit from archiving with Archiware P5 and Backblaze B2, let’s look at the steps to build the best archive for you.

Connecting B2 cloud storage screenshot

Backblaze B2 is already a built-in option in P5 and works with P5 Archive and P5 Backup.

For detailed setup and best practice see:

Cloud Storage Setup and Best Practice for Archiware

Steps in Planning a Media Archive

Depending on the size of the archive, the number of people working with and using it, and the number of files that are archived, planning might be extremely important. Thinking ahead and asking the right questions ensures that the archive later delivers the value that it was built for.

Including people that will configure, operate, and use the system guarantees a high level of acceptance and avoids blind spots in your planning.

  1. Define users: who administers, who uses and who archives?
  2. Decide and select: what goes into the archive, and when?
  3. Which metadata are needed to describe the data needed (what will be searched for)?
  4. Actual security: on what operating system, hardware, software, infrastructure, interfaces, network and medium will be archived?
  5. What security requirements should be fulfilled: off-site storage, duplication, storage duration, test cycles of media, generation migration, etc.
  6. Retrieval:
    • Who searches?
    • With what criteria?
    • Who is allowed to restore?
    • On what storage?
    • For what use?

Metadata is the key to the archive and enables complex searches for technical and descriptive criteria.

Naming Conventions or “What’s in a File Name?”

The most robust metadata you can have is the file name. It can travel through different operating systems and file systems. The file name is the only metadata that is available all the time. It is independent of any database, catalog, MAM system, application, or other mechanism that can keep or read metadata. With it, someone can instantly make sense of a file that gets isolated, left over, misplaced or transferred to another location. Building a solid and intelligent naming convention for media files is crucial. Consistency is key for metadata. Metadata is a solid foundation for the workflow, searching and sharing files with other parties. The filename is the starting point.

Wrapping Up

There is much more that can make a media archive extremely worthwhile and efficient. For further reading I’ve made this free eBook available for more tips on planning and implementation.

eBook:  Data Management, Backup and Archive for Media Professionals — How to Protect Valuable Video Data in All Stages of the Workflow by Marc M. Batschkus

Start looking into the benefits an archive can bring you today. There is a 30-day fully featured trial license for Archiware P5 that can be combined with the Backblaze B2 free trial storage.

Trial License:  About Archiware P5 and 30-Day Trial

And of course, if you’re not already a Backblaze B2 customer, sign up instantly at the link below.

B2 Cloud Storage:  Instant Signup

— Dr. Marc M. Batschkus, Archiware

The post Creating a Media Archive Solution with Backblaze B2 and Archiware P5 appeared first on Backblaze Blog | Cloud Storage & Cloud Backup.